From January 1st, 2026, all B2B companies in Belgium must send and receive invoices in Peppol format.
Our integrated solution — combining M-Files, Billit, and implementation by SoftAdvice — ensures 100% compliance, boosts efficiency, and connects you to over 50 countries through the Peppol network.
Streamline the way you handle incoming invoices with our fully automated solution. Incoming Peppol invoices are securely received, validated against your business rules, and presented in a clear, human-readable format. Approval workflows are triggered automatically, leading to seamless booking and payment processing — all integrated within your existing systems.
No more sorting through emails or folders. M-Files automatically recognizes and organizes invoices, so your team spends less time on admin.
Invoices are sent directly to the right people for approval — based on your company’s rules — making the process quick and smooth.
Every invoice is stored in a single, secure system. You can easily find what you need, when you need it — no matter who processed it.
You’ll always know who approved what, when. M-Files keeps a full timeline of every action, which makes audits and reviews much easier.
Whether you handle a few invoices a week or thousands a month, M-Files scales with your business and works with your existing systems.
Invoices are sent through the secure Peppol network, ensuring they reach the right customer system — with delivery confirmation. No more lost emails or missed payments.
Your invoices are always in the correct format (UBL/Peppol), meeting legal and industry standards across Belgium and 50+ countries — future-proof and globally accepted.
Automatic confirmations, status tracking, and integration with your financial system reduce back-and-forth communication and speed up payment processing.
Peppol (Pan-European Public Procurement Online) is a secure international network for exchanging structured electronic documents (like invoices) between businesses and governments. It standardizes invoicing across borders and software systems.
Yes. From January 1, 2026, all B2B companies in Belgium must send and receive invoices in the Peppol format.
M-Files integrates with Billit, a certified Peppol Access Point, allowing you to send and receive Peppol-compliant invoices directly within M-Files — no extra tools needed.
Yes. With Peppol and Billit, your business can send e-invoices to over 50 countries, all through one secure and standardized system.
Peppol invoices use a structured data format (UBL/XML) that can be processed automatically by software — unlike PDFs, which need manual input or interpretation.
No. M-Files handles both incoming (accounts payable) and outgoing (accounts receivable) invoices, with full automation, approval workflows, and integration into your ERP or accounting system.
No problem. Invoices are automatically sent via email as PDF if the recipient isn’t registered on Peppol — ensuring flexibility during the transition.
Not at all. M-Files works alongside your current accounting or ERP system — connecting through Billit — so you can keep your existing financial tools.
Yes. M-Files provides secure storage, version control, and a complete audit trail, ensuring compliance with local and EU data regulations and tax laws.
With SoftAdvice’s implementation, you can be up and running quickly. We also offer a free audit of your invoice process to help you prepare for the 2026 mandate and optimize your workflow today.
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