And how to choose the right one…
Implementing a document management system such as M-Files can be a game changer for your organization. But we often hear from CFOs and IT managers that the estimated costs and scope of the project can be overwhelming.
I recently spoke with a CFO who was shocked by the proposed budget. He wanted to use all of the advanced features of M-Files, which resulted in a budget that was a multiple of the initial license fee. His reaction was understandable: “How do we justify such an investment?”
This conversation emphasized a crucial choice that every organization must make: do you opt for a quick, industry-specific implementation, or do you go for a fully customized implementation?
Option 1: SoftAdvice’s industry solution (such as doxxi for accountants) – The fast track! 🏎️
For organizations looking for quick results, our industry solutions offer a streamlined path to success. These solutions are based on best practices and are pre-configured for specific sectors.
- Advantages:
- Fast implementation
- Lower costs
- Proven methodologies
- Ideal for:
- Organizations looking for an efficient, standard solution.
Option 2: Fully customized implementation – The long-term strategy🐘
If your organization has unique processes and complex workflows, a customized implementation may be the best choice. This approach requires more time and investment, but offers maximum flexibility.
- Advantages:
- Full customization to your specific needs.
- Deep integration with existing systems.
- Maximum utilization of all M-Files functions.
- Important: “Eat the elephant a bit at a time🤏.” Start with the core functionalities and expand gradually.
- Budget: Be prepared for a considerably higher budget as a result of the modification and integration work.
Key Considerations
- Plan 🎯: Define clear goals.
- Engage 🧑🤝🧑: Involve your team.
- Test 🐞: Test thoroughly.
- Train 🤓: Provide sufficient training.
- Evaluate ✅: Continuously improve.
Remember, even the best software won’t work if your team is still using sticky notes and carrier pigeons. 🕊️ Change management isn’t just a buzzword, it’s the bridge between “we bought it” and “we love it.” Don’t forget to pack some patience and maybe a few coffees.
Conclusion
Whether you choose our industry-specific solutions or a fully customized implementation, SoftAdvice is ready to assist you. Contact us today for a no-obligation consultation and find out which M-Files strategy best suits your organization.
